Course Scheduling

Scheduling Policies and Procedures

The following resources should be reviewed when creating and updating each department's course schedule.

  • Course and Event Classroom scheduling PDF download: procedures.  This document includes:
    • Guiding principles and priority for scheduling classes and events in classrooms
    • Applicable policies and procedures for section and event scheduling
    • An overview of the scheduling process
  • PDF download: CLSS Instruction Guide for unit schedulers
  • Minimum Section Size Standards

Course Scheduling

Editing Timelines

TermPhase 1 Editing by Depts (edit the schedule as a whole unit)Edits Closed for Room AssignmentsPhase 2 Editing (edit the schedule course by course)Schedule PublishedRegistration Begins
Summer 20255/3/24 - 6/21/246/22/24 - 7/26/247/29/24 - 9/27/249/30/243/27/25
Fall 202511/4/24 - 12/6/2412/9/24 - 1/3/251/6/25 - 2/14/252/18/253/27/25
Spring 20264/14/25 - 6/20/256/23/25 - 7/25/257/28/25 - 9/26/259/29/2510/30/25
Summer 20264/14/25 - 6/20/256/23/25 - 7/25/257/28/25 - 9/26/259/29/252/18/2026

Registration & Records utilizes a room scheduling software to ensure the optimization of classroom usage.  In determining assignments, the following goals are taken into consideration:

  • Maximize seat fill percentage (room types & room size)
  • Evenly schedule courses throughout the day/week
  • Instructional needs
  • Location preferences

Academic departments will have the opportunity to provide course location edits for an upcoming term. If a non-specialized classroom is needed, the classroom assignment will be automated during the optimization process. Instructors should log into Campus Connection each term to confirm their classroom location.

Course & Section Monitoring

Ad Astra Monitor

Monitor is a web-based platform that is used to assist administrators and academic departments in monitoring student demand for courses by providing real-time enrollment data for each course directly from Campus Connection. This tool also provides a dashboard that promotes transparency around our course offerings and enrollment. Additional features include:

Increased Visibility 

  • Track how quickly courses are filling to help you understand how to adjust your offerings during the registration process to meet your students’ needs without wasting resources on unneeded sections.  

Convenient Access 

  • View registration data easily available with clear visualizations 
  • Drill into specific courses to learn how sections are filling 

Threshold Monitoring 

  • Track courses above and below certain enrollment ratio thresholds to help you understand which courses need attention 

Notifications 

  • Select specific courses for which to receive notifications 
  • Be notified of any registration status changes on a course

 

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