Registration and Records is the primary room scheduler for course scheduling and event reservations within classrooms.

Images and descriptions of learning spaces are available are in the Information Technology Knowledge Base. This comprehensive database will allow users to search by room type, capacity and seating arragements.

The following resources should be reviewed when creating and updating each department's course schedule.

• Course and Event Classroom scheduling procedures.  This document includes:
  • Guiding principles and priority for scheduling classes and events in classrooms
  • Applicable policies and procedures for section and event scheduling
  • An overview of the scheduling process
• CLSS Instruction Guide for unit schedulers
• Minimum Section Size Standards

Editing Timelines

Registration & Records utilizes a room scheduling software to ensure the optimization of classroom usage.  In determining assignments, the following goals are taken into consideration:

• Maximize seat fill percentage (room types & room size)
• Evenly schedule courses throughout the day/week
• Instructional needs
• Location preferences

Academic departments will have the opportunity to provide course location edits for an upcoming term. If a non-specialized classroom is needed, the classroom assignment will be automated during the optimization process. Instructors should log into Campus Connection each term to confirm their classroom location.

Course & Section Monitoring

Ad Astra Monitor

Monitor is a web-based platform that is used to assist administrators and academic departments in monitoring student demand for courses by providing real-time enrollment data for each course directly from Campus Connection. This tool also provides a dashboard that promotes transparency around our course offerings and enrollment. Additional features include:

Increased Visibility 

• Track how quickly courses are filling to help you understand how to adjust your offerings during the registration process to meet your students’ needs without wasting resources on unneeded sections.  

Convenient Access 

• View registration data easily available with clear visualizations 
• Drill into specific courses to learn how sections are filling 

Threshold Monitoring 

• Track courses above and below certain enrollment ratio thresholds to help you understand which courses need attention 

Notifications 

• Select specific courses for which to receive notifications 
• Be notified of any registration status changes on a course

For questions or more information about course scheduling in a classroom or computer cluster, please contact:ndsu.rr.scheduling@ndsu.edu

After the academic schedule is in place, classrooms and computer clusters are available for event reservations. Examples of event reservations include:

• Student organizational meetings
• Guest speakers
• Graduate student final defense
• Supplementary classroom computer cluster

Reservations must be submitted to Registration and Records at least 24 hours in advance. Reservations are typically processed within 2 business days, but may be longer during busy times.  In rare occasions, last-minute reservations for the same day will be considered, but will not be considered nor processed after 2 p.m.

Processing of event reservations will begin each semester following the timeline below. 

It is the responsibility of the requester to comply with and complete all relevant procedures:

In addition to the classroom reservation form with Registration and Records, entities must complete a Facilities Use Agreement for Facilities Management 5 business days in advance if any of the following exist:

• An NDSU student organization plans to hold an event/meeting in an NDSU facility
• The event will require food service or food from an outside vendor/source
• The event will involve non-NDSU entities or persons in attendance

Campus Departments: Facilities Use Agreement (See COVID-19 Guidelines)
Student Organizations:Facilities Use Agreement(Note: you must be logged into myNDSU to access the form)

• Facilities Use Guidelines

For events that require special access to doors—whether by key or card access—a separate form must be completed to request unlocking. This ensures that the facility is prepared for your event and can accommodate specific access needs.

How to Request Door Unlocking:

Complete a Card Access Request if your event requires card access doors to be unlocked outside of normal scheduling. This form is separate from the FUA and is specifically designed to handle access-related requests.If your event requires keyed doors to be unlocked outside of normal scheduled hours send an email to ndsu.police.safety@ndsu.edu for your request. You should include:

• Event Name and Date
• Specific Door to be Unlocked
• Access Times—when the doors need to be unlocked. This includes both the start and end times of event, as well as any setup or cleanup times that may require early or extended access.

If you are unsure about what type of access you need or have questions on specific building scheduling, contact Facilities Management at 701-231-7911.

Instructions

• Instructions for Determining Room Availability
• Instructions for Online Request Form

Reservation Forms

• Reservation Request Form
• Barry Hall Building Reservations

Support

• ITS Computer Lab & Classroom Technology Support

For questions about reserving a classroom or computer lab, please contact:

Registration and Records, 701-231-7981

Contacts for non-classroom & Downtown reservations:

• Memorial Union Reservation Requests
• Division of Fine Arts Performance Facilities
• Renaissance Hall: 701-231-8818
• Barry Hall: 701-231-9447 (Event Services)
• Sanford Health Athletic Complex: 701-231-6378
• Benson Bunker Fieldhouse: 701-231-8917 Peter Zimmerman *For non-classroom use of facility